Purpose & Overall Relevance for the Organization:

Execute tactical buying of low and mid value item within the given thresholds, including: conduct supplier identification from preferred suppliers list, negotiation and supplier selection; deliver sourcing results to contribute to saving targets while ensuring that Service Level Agreements with the business are being met; support procurement automation by continuously seeking opportunities to increase catalogue coverage.

Key Responsibilities:

• Execution of tactical buying process for IT Software

• Analyze mid value tactical buys, facilitate high value tactical buy execution with the responsible category manager

• Conduct sourcing projects (negotiation, supplier selection) and support responding to suppliers in case of commercial or system related questions

• Conduct eSourcing events in Ariba

• For selected tactical buys, follow-up on technical evaluations with internal stakeholders to ensure timeliness of tendering process

• Execute negotiation, supplier selection and determine Purchase Order (PO) terms and conditions

• Based on country requirements, initiate order signature process and follow-up on distribution to supplier

• Support tail spend reduction and channeling spend through strategic suppliers / channels

• Regularly analyze tactical buy activities and provide quantitative and qualitative feedback to Category Managers on recurring tactical buys and opportunities for standardization and automation

• Based on Category Director and manager guidance, execute RfQs for potential catalogue items including contracting based on standard contract templates

• Support automated buying channel introductions by facilitating the interaction between supplier and Content Specialist

• Support strategic sourcing initiatives

• Maintain and update internal databases related to tactical buying activities.

• Assist with vendor onboarding and management processes.

• Manage and maintain procurement-related files and documentation.

• Perform quality checks on awarded contracts and purchase requests managed by the Business, to ensure accurate data and alignment with negotiated terms and Procurement policy.

Knowledge, Skills and Abilities:

• Advanced knowledge of sourcing execution strategies, approaches and methods, as well as contract management and procure to pay processes

• Experience in IT software categories

• Good ability to analyze specifications and influence demand

• Good knowledge of category strategy development, compliance management and analytics

• Knowledge of supplier management and project management

• Ability to analyze problems and conclude decisions

• Great communication skills and the capability to independently interact with different stakeholders

• Action oriented and solution minded team player with high degree of self-management

• Proficiency in MS Office

• Fluent in English, spoken and written

Requisite Education and Experience/ Minimum Qualifications:

• A bachelor’s or master’s degree preferably in business, economics, finance, procurement or legal, or comparable professional education

• At least 3-5 years general business experience, preferably in Procurement area (low to mid-level spend) in a middle sized or large organization; basic experience within supplier selection, negotiation and contracting area is obligatory. Experience in purchase orders administration only is not fully sufficient