Purpose & Overall Relevance for the Organization

This position is responsible for the execution of administration tasks for the service lines noted below on a timely and accurate manner:

• Hiring Administration
• Exit Management
• Organizational Data Management
• People Data Management
• Time and benefit Management
• Employee Inquiries
• Other country specific processes administration

Key Responsibilities

• Ensure the completion of all administrative tasks of the defined services on an accurate and timely manner;
• Ensure the process is implemented by following the standards completely;
• Ensure operation compliance with legal requirements and internal policies;
• Escalate the process issues, risks and updates to team leader on a timely manner;
• Assist line management and employees by providing advice on relevant HR policies and by providing access to personnel information as required;
• Continuously improve HR processes by undertaking regular reviews administered through the SAP and assisting in reviews administrative systems and procedures.

Key Relationships

• Direct Reporting Line GBS Dalian HRS PA Manager
• Internal Relationships
• Functional Teams
• Country HR Leadership and Business Partners
• External Relationships HR Services Vendors

Knowledge, Skills and Abilities

• Excellent knowledge of MS-Office applications;
• Experience with business computing solutions, ideally also with Success Factors;
• Good service mindset and self-motivated;
• Strong mindset in process improvement and continuous efficiency;
• Good team player, good communication and interpersonal skills;
• Detail-oriented.

Requisite Education and Experience / Minimum Qualifications

• Minimum of 1 year of relevant work experience in a similar function for a multi-national company
• Undergraduate degree or equivalent professional experience
• Basic knowledge of the Japanese business needs, company rules, law and HR regulations
• Good command of Japanese, written/spoken English is a plus