Specialist, Finance Controlling - DHL Aviation
guayaquil, ecuador
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We are seeking a highly analytical and finance-driven specialist to join our regional Center of Excellence (CoE). This role is responsible for executing the end-to-end aviation operating costs accounts payable process, performing comprehensive invoice auditing across EDI and paper-based formats, and ensuring accurate financial reporting for multiple entities throughout the Americas region.
Key Responsibilities
Systems Integration & Interface Control
- Manage and troubleshoot daily interfaces and data integrations between Airpas, Basware, and SAP, including invoice headers, purchase orders, and EDI files.
- Monitor workflow approval routes and ensure documents are processed correctly through the system.
- Investigate and resolve interface failures, workflow exceptions, and system blocks (e.g., "Waiting Match OCR" status).
Invoice Auditing & Processing
- Process and validate high-volume EDI and paper-based invoices across multiple entities within the Americas region.
- Verify invoice accuracy against contractual terms, operational data, and flight activity records maintained in Airpas.
- Ensure invoices are processed in compliance with company policies, contractual agreements, and internal controls.
Dispute Resolution & Vendor Management
- Identify operational, contractual, or pricing discrepancies related to invoices.
- Communicate directly with operators, service providers, and vendors to resolve billing inquiries and disputes.
- Review vendor statements and monitor outstanding items to prevent aged balances and payment delays.
Accounting & General Ledger Support
- Generate accounting entries and validate financial postings generated through integrated systems.
- Solid understanding of tax-related transactions, including VAT regulations and withholding tax requirements, where applicable.
- Prepare manual journal entries when operational exceptions or system limitations occur.
Month-End Close & Accruals
- Support monthly financial close activities by preparing accruals adjustments, tax provisions, account reconciliations, and management reports.
- Analyze and clear suspense and sub-ledger accounts to ensure accounting accuracy and completeness.
- Assist in ensuring compliance with internal controls and financial reporting requirements.
Operational Reporting & Financial Analysis
- Prepare and analyze monthly reports related to aviation operating costs.
- Monitor cost trends and operational variances related to the different aviation operating expenses.
- Develop analytical reports and dashboards to support management decision-making and cost optimization initiatives.
Requirements & Qualifications
- Bachelor’s degree in finance, Accounting, Business Administration, Economics, or a related field.
- 3–5 years of experience in financial analysis, accounting, accounts payable, auditing, or aviation-related finance functions
- Experience in shared service centers, Centers of Excellence (CoEs), or multinational environments is highly desirable.
- Highly desirable: Hands-on experience with aviation financial and operational platforms, particularly Airpas.
- Proven experience with ERP and accounting systems such as SAP.
- Familiarity with platforms, OCR technologies (Basware or similar), and electronic data interchange formats (EDI).
- Advanced Microsoft Excel skills, including pivot tables, lookup functions, complex formulas, and large dataset analysis.
- Professional working proficiency in English and Spanish (written and spoken) is required.
- Strong analytical and problem-solving skills.
- Strong organizational and time-management skills.
- Ability to work effectively under tight month-end deadlines.
Customer-service mindset with strong stakeholder management capabilities.
