Key Responsibilities

1. Administrative & Office Support

Maintain organized digital and physical filing systems.

Process PO's and ensure they are timely approved

Assist in the preparation of reports, minutes, and meeting materials.

2. Communication & Coordination

Serve as a primary point of contact for internal and external stakeholders.

Coordinate travel arrangements (flights, hotels, visa requests, itineraries).

Support visitor management and reception duties when required.

Support various departments and provides assistance when required

3. Data & Document Management

Update and manage databases, records, and lists.

Ensure confidentiality and proper handling of sensitive information.

Track and follow up on pending actions, deadlines, and deliverables.

4. Operational Support

Manage office supplies, equipment, and service requests.

Assist with logistics for meetings, workshops, and company events.

Prepare purchase requests, expense claims, and basic budget tracking.

5. Support to Teams & Management

Assist managers with administrative tasks and project coordination.

Facilitate communication between departments.

Provide support in HR-related administrative tasks (attendance, onboarding coordination, etc.)

when applicable.

Required Qualifications

Education & Experience

Bachelor’s degree or equivalent professional training.

2–4 years of experience in administrative or office support roles.

Skills & Competencies

Excellent organizational and time-management skills.

Strong written and verbal communication skills.

Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams).

Ability to handle multiple tasks and prioritize effectively.

High level of professionalism, discretion, and confidentiality.

Attention to detail and strong problem-solving abilities.

Personal Attributes

Proactive and resourceful.

Customer-service oriented and collaborative.

Adaptable in a fast-paced environment.

Reliable and able to work independently with minimal supervision.

If you feel you are the right candidate, do not hesitate to apply.