This is a fixed term contract role for a period of 5months that supports the Africa Franchise HQ and other functions (Marketing, HR, Franchise, Commercial Capability and Corporate Affairs) with general office and administrative duties.

Additionally, this person will support with facility management of the Africa Franchise Offices including but not limited to Office, catering, 3^rd party providers etc.

Other duties include diary management, travel arrangements, support with global, market and sector visits, meetings and general support to Leadership Team and their respective assistants.

Assistant Responsibilities

• Overall management of the functional Directors in a professional manner that reflects the core values of the Company and supports the strategic responsibilities and objectives of the respective functions.
• Builds and maintains effective working relationships with internal departments and acts as liaison to identify and remedy issues.
• Liaise with, and support, key strategic bottlers, suppliers, customers, external agencies and other members of the executive team, non-executive directors, shareholder representatives and other senior stakeholders in both the public and private sectors in order to ensure ongoing and constructive relations.
• Manage calendars, vacation schedules and backfill coverage (as and when required).
• Establish measurable PDR Objectives and Developmental Actions for the Administrative Team within Africa Franchise.
• Provides training and develop capability of Africa Franchise Administrative Team
• Organization of Directors day and management of electronic diary which involves management of external and internal meetings, conference calls, events, etc.
• Provide general and diverse administrative support for Directors.
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Coordinate guest visits, programme, accommodation, transport and meetings.
• Attend to e-mails, including prioritisation thereof and handling within area of accountability in the most efficient way.
• Handle internal and external calls efficiently and professionally.
• Compile documents, reports and presentations for various meetings as and when required.
• Plan and manage all international and local travel arrangements and itineraries - visa application, accommodation, flight arrangements, and arranging transportation.
• Manage contacts to ensure up-to-date database entries and track key relations.
• Demonstrate minute taking of key Functional Team meetings
• Alignment with COSO Control and Control Team
• Complete T&E expenses accurately and timeously for Directors
• Engage with suppliers where relevant, and ensure timeous payment
• Manage the purchase of office supplies and all other items needed.
• Monitor and manage relevant budgets and project costs
• Monitor office, travel and meeting expenses on a monthly basis
• Monthly reconciliation of the G&A budget vs. AOP & forecast
• Manage and ensure business compliance
• Management of all P2P payments with regards to Directors and their Functional team’s travel and expense report

• Bachelor’s degree preferred
• Excellent administration & organizational skills
• Highly proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
• Excellent report writing skills
• Meticulous Document management
• SAP System Knowledge
• Professional Minute taking of Executive Meetings
• Excellent interpersonal & communication skills
• Ability to work in a fast-paced, diverse environment while managing multiple tasks
• Minimum of 5 years’ experience as an executive assistant in a corporate environment / CEO /Senior Vice President

Differentiating Competencies:

• Flexibility
• Confidentiality
• Professional communication
• Interpersonal skills
• Strong organisational and methodical skills
• Attention to detail
• High levels of self-motivation
• Passion for service excellence
• Ability to work under pressure
• Drive for results
• Integrity
• Respect others
• Ability to deal with Complexity