We are seeking a proactive and highly organized Facilities Coordinator to support the day-to-day management of workplace operations, budget administration, and office culture initiatives. This role plays a critical part in ensuring efficient administrative processes, an exceptional employee experience, and the smooth delivery of workplace services.
The successful candidate will act as a key point of contact for employees, suppliers, Finance, HR, and Facilities teams, managing financial and operational processes through SAP and MyBuy while contributing to a positive, inclusive, and engaging workplace environment.
- Budget Facilities management: receipt of invoices, create payment orders into SAP/MYBUY
- Budget HR management: receipt of invoices, create payment orders into SAP/MYBUY
- SAP R/3 Billing HR/FM placing orders and entering invoices for purchasing groups
- Registration forms of new suppliers
- Reclassification of expenses and resolution of incidents
- Supervision of office services such as: events/activations, canteen, auxiliary services and occupancy management
- Culture Management of events/activations in the office:
- Promote the different social initiatives related to the HR culture agenda and promoting the local culture community.
- 2 years of experience in a similar position (administration and billing management)
- Autonomous and results-oriented person with social skills
- Experience in MS Office, SAP R3, MyBuy
- Languages: Spanish and English (intermediate level)
