RESPONSIBILITIES

• Organising international travel, including preparation of itineraries, visas & other requirement documentation

• Organisation and administration of local meetings & visitors – coordinating all logistics i.e. attendees, timings, equipment and rooms.

• Coordination of the agenda, pre-reads and logistics for key meetings and events

• Management of out of office requirements

• Effective connection within the PA community across Unilever & B&W network

• Leading forward planning of meeting schedule, ensuring agenda and meeting content are delivered on time in full.

• Organising international meetings using knowledge of technologies available to deliver the most appropriate solution

• Preparation of expenses and invoice processing

• Pro-actively tackling issues related to administrative processes to ensure speed and efficiency

• Ownership of starter/leaver admin process for team

• Supporting with budget management, raising purchase orders

ALL ABOUT YOU

• This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organisation. It requires high levels of discretion and absolute confidentiality.

• Critically, the jobholder must be well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels internally and externally.

• Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.

• The incumbent must be comfortable working in a virtual environment, embracing digital ways of working and using knowledge of the technologies available to proactively support the needs of a large population of Directors.

• Candidates should have a high degree of maturity, self-confidence and have strong interpersonal skills, and the ability to build a strong ‘partnership’ with the entire BW RDLT.

• Passion and evidence of being able to build capability and adoption of digital tools within the PA community and the Directorship being served.

• Comfortable working with different types of structured data across HR (eg reporting lines) and finance (eg budget and cost centres) to maintain high standard of team data quality for the Director community and provide proactive insights and analysis.

• Fully operational in all IT systems: Degreed, Travel, Expenses, SharePoint, Power BI, Workday beyond the usual Microsoft Office (Word, Excel and PowerPoint).

• Accuracy, speed, proactivity, and an ability to ‘get things done’ are vital.

NOTES

What We Offer

Not only do we offer a competitive salary and pension scheme, we also offer an annual bonus, subsidised gym membership, a discounted staff shop and shares. You’ll have the opportunity to work directly with our renowned and exciting brands in a flexible and hybrid working environment.

Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We are a key advocate of wellbeing and offer a variety of support for our people including hubs, programmes and development opportunities. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all.

Diversity at Unilever is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. We are also more than happy to provide reasonable adjustments during our application and interview process to enable you to be present your best self. To find out more, including about our Employee Resource Groups, please click here Equity, Diversity & Inclusion at Unilever | Unilever.

Recruitment Fraud

Cyber criminals advertise fake job adverts with prestigious employers as a way of stealing information or even defrauding individuals out of money. In the most sophisticated cases, they will set up fake websites, which have a similar address to companies like Unilever. They even conduct fake telephone interviews and then offer candidates a role with the proviso they pay a fee for background checks or to cover work visa costs. These types of attacks are becoming more common as more people are looking for employment in the economic climate.

How is Unilever tackling this?

Many of Unilever’s recruitment sites publish a warning to candidates about recruitment fraud. The Cyber Security team also proactively scan for signs of people setting up fake Unilever sites and act to close them down.

What can I do?

If you become aware of potential recruitment fraud, spot fake Unilever recruitment adverts or fake LinkedIn profiles, report them via Una Live Chat.

Unilever does not accept responsibility or liability for any candidates who are financially impacted by recruitment fraud. Your vigilance is key!